The Billing Dashboard

The Billing dashboard is where all the individual charges add up into a picture of your school's finances: how much you've billed, how much you've collected, what's still outstanding, and when the money reaches your bank. This guide walks through reading it.

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Where to Find It

Open Billing from the left sidebar and stay on the Dashboard tab (it's the one that opens by default). The dashboard reflects the school year selected at the top of the page, and a Refresh control lets you pull the latest figures, since payments and payouts move throughout the day.

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The Metrics Row

Across the top sits a row of headline metrics that summarize your finances at a glance. These include:

• Lifetime Total Value — the gross volume you've processed through Lazarus over time.
• Total Balance — the money held in your connected payment account, split into what's available now and what's still pending (recently paid, not yet cleared).
• Revenue This Month — what you've brought in over the current month.

Together these answer the quick questions: how much have we handled, how much is on hand, and how are we doing right now.

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Tuition Collection

Below the metrics, the tuition collection summary focuses specifically on your tuition for the selected year:

• Total Expected — the full tuition you've billed across active plans.
• Total Collected — how much of that has been paid.
• Outstanding — what's still owed.
• Collection Rate — collected as a share of expected, the single number that tells you how healthy your collection is.

This is the view to check when you want to know how tuition — as opposed to one-off invoices — is tracking for the year.

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Invoices, Transactions & Payouts

The dashboard then lets you switch between three detailed views:

• Invoices — Every invoice with its status, so you can see what's been sent, paid, and gone overdue, and follow up where needed. This is the same invoice information you act on from a family's record, gathered in one place.
• Transactions — The individual payments and charges flowing through your account, giving you a running ledger of money in.
• Payouts — The deposits sent from your payment account to your bank. Each payout shows its amount and its arrival date, and you can open one to see the transactions that make it up — useful for reconciling a bank deposit back to the specific payments it covers.

Tip: When a deposit lands in your bank and you want to know exactly what it covers, open that payout under the Payouts view. It breaks the deposit down into the underlying payments, which is far faster than matching figures by hand.

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A Note on Payouts and Timing

Payouts are handled by Stripe, your connected payment processor, on its normal schedule. There's usually a short delay between a family's payment clearing and the money being paid out to your bank — which is why a payment can show as collected while the balance is still pending. This is standard payment timing, not a problem to fix.

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Note: Some of the deeper reporting and advanced billing views depend on your subscription. If a panel appears locked or unavailable, it isn't included in your current plan — reach out if you'd like it enabled.

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What Comes Next

You've now seen billing end to end from the admin side — setup, assigning plans, collecting, and reporting. The last guide flips perspective to the people actually paying: what a guardian sees when they open their link, choose a plan, and pay.

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